PREPARING FOR EAGLE RANK (directly from Brazos District website)



Brazos District – Sam Houston Area Council

Preparing for the Eagle Scout Board of Review

Navigating the process to Eagle Scout involves paperwork, patience, and attention to detail.  In order to achieve Scouting’s highest honor many people may be involved.  Following is a list of items that occur during this process.  Each point shows the primary person responsible for its successful completion, the presentation of the Eagle Scout Award.


1.        READ THE INSTRUCTIONS IN THIS DOCUMENT                     Scout / All Involved


2.        Obtain Eagle Scout Rank Application                                                    Scout

  • ·         Download and print in color using front and back if possible
  • ·         Current application can be found through National Eagle Scout Association


3.        Provide Names and Addresses for Requirement #2 – References       Scout

  • ·         References should be from people that know the scout
  • ·         Note: Teachers are hard to find during school breaks


4.        Request Reference Letters                                                                       Troop Advancement

  • ·         Letter request may begin prior to Scoutmaster conference                  Chairman
  • ·         Allow sufficient time for response
  • ·         Return mail to TAC or designate, not scout or parents


5.        Obtain Scout Advancement History                                                       Troop Advancement

  • ·         Using Troopmaster or Troop records method provide the                   Chairman / Scout

Scout with the information needed for the application

  • ·         Pull this information from Troopmaster Web if your unit

has this feature active


6.        Fill in Dates and Information                                                                  Scout

  • ·         Print clearly in ink and fill in all date fields
  • ·         PID is your registration number from your membership card
  • ·         Cross out badges not earned for #7, #8, and #10


7.        Complete Requirement #7 – “My Life Purpose” statement                 Scout

  • ·         See description for this requirement on the Eagle Scout Application


8.        Complete Scoutmaster Conference                                                         Scoutmaster / Scout

  • ·         Review and sign the application
  • ·         Review and sign Eagle Scout Service Project Workbook
  • ·         Review “My Life Purpose” statement
  • ·         MUST be completed before 18th birthday
  • ·         Scoutmaster retains completed forms and project documentation
  • ·         Signed application and project book is returned to Troop Advancement Chairman (TAC)


9.        Enter Service Project Data into Journey to Excellence System            Troop Advancement

  • ·         Provide Project Date,  # of Scout Youth, # of Non-scout Youth,       Chairman

# Scout Adults, # of Non-scout Adults, Total Hours, Total Cost,

Project Description, and Benefiting Group

  • ·         Print JTE Certificate


10.      Obtain Committee Chair Signature                                                        Troop Advancement

  • ·         Committee Chair should review for completeness                               Chairman


11.      Obtain Council Certification                                                                   Troop Advancement

  • ·         MUST be done at the Council Office                                                  Chairman
  • ·         Provide the following completed forms:
  • o   Eagle Scout Rank Application
  • o   All Reference Letters
  • o   Eagle Scout Service Project Workbook
  • o   Journey to Excellence Certificate


12.      Schedule Eagle Board of Review                                                            Troop Advancement

  • ·         Maximum 5 adults plus District Representative                                  Chairman / Scout
  • o   Ask Scout for input
  • o   May be any adult except relative, ASM, or SM
    • ·         Verify District Representative availability
    • o   Glenn Witt, District Advancement Chairman 281-342-6918

or 713-918-4681 or email

  • ·         Secure proper location for session
  • o   1-2 hours
  • o   Private closed area for interview process
  • o   Waiting area for parents, scout, Scoutmaster
    • ·         Invite parents to attend
    • ·         Scoutmaster should be present to introduce candidate
    • ·         Make sure all paperwork is present including Unit Advancement Report Form


13.      Complete Paperwork Process                                                                 District and Troop

  • ·         Deliver signed forms to Council Office                                               Advancement
  • ·         Return scout handbook, project workbook to scout                            Chairman
  • ·         TAC should check status of application after 2-4 weeks
  • ·         TAC should pick up Eagle Packet when it returns to the Council

Office from National Scout Headquarters


14.      Plan, Schedule, and Execute Eagle Scout Court of Honor                   Scout and

  • ·         Plan only after paperwork is returned to Unit                                      Family
  • ·         Purchase Eagle Badge, medals, etc. Troop should purchase

or reimburse parent for the base award kit

  • ·         Make it personal and fun


Although the process of completing the road to Eagle Scout may seem complicated, it is a simple task when dedicated Scouting Volunteers get involved.  Allow the candidate to participate when possible but do not leave them alone to stumble through the process.  With the proper encouragement and assistance these final steps to can be used as a great lesson for life and will help reinforce the significance of Scouting’s highest honor, Eagle Scout.


For further information or assistance contact your District Advancement Chairman.


Glenn Witt

Brazos District Advancement Chairman


- See more at:




Directly from SHAC website:

In order to help organize the Scout as he prepares to qualify for the Eagle Scout rank, it is recommended that the Eagle Award Application and Project Workbook be presented to each Scout upon completion of his Life Scout Board of Review, unless he is more than 17 years and six months of age at that time.  The Current Service Project Workbook, No. 512-927, has explicit instructions for the Scout and Unit Leader to follow after all requirements are complete.  A new expandable Service Project Workbook as a zip file is available. The new functionality for this electronic workbook include expandable text boxes and the ability to insert images in JPEG, GIF, TIF, and PNG formats. The Unit Leader and/or Unit Advancement Chairman should assist the Scout in filling out the Eagle Scout Award Application.

The Eagle Scout Service Project Fundraising Application (page 17 of the Eagle Scout Service Project Workbook) must be used in obtaining approval for service project fundraising or securing donations of materials. This is necessary in all circumstances except when all contributions are from the candidate, his parents or relatives, his unit or chartering organization, parents or other members of his unit, or the beneficiary of the service project.

To facilitate this process, Sam Houston Area Council provides a fillable PDF version of the form from the workbook with the capability to electronically submit the completed form to the council for consideration. The youth should also print a copy and include it with his project plan. Within 2 business days the youth will receive an e-mail response either seeking additional information or providing project funding approval. When approved, a copy of the approval e-mail is to be included with the fundraising application as a part of the youth's project plan documentation.

Current Eagle Scout Application
The 2014 Eagle Scout Scholarship Application information is available here.

The Eagle Scout Service Project must be registered with Journey to Excellence so that we can collect information on the project. Information is posted at You will record your information on the Journey to Excellece Service Hours Information, Service Hours Website. Call 713.756.3303/08 if you have difficulty.

The items listed below are links to item specific information. Please click on the item you need to view.

Eagle Application Process

Application for Alternative Eagle Scout Merit Badges

Scoutmaster Conference

Boards of Review

Eagle Scout Board of Review

Appeals Process


Additional information found on

  1. Be active in your troop, team, crew, or ship for a period of at least six months after you have achieved the rank of Life Scout.
  2. Demonstrate that you live by the principles of the Scout Oath and Law in your daily life. List on your Eagle Scout Rank Application the names of individuals who know you personally and would be willing to provide a recommendation on your behalf, including parents/guardians, religious, educational, and employer references.
  3. Earn a total of 21 merit badges (10 more than you already have), including the following:
    1. First Aid
    2. Citizenship in the Community
    3. Citizenship in the Nation
    4. Citizenship in the World
    5. Communication
    6. Personal Fitness
    7. Emergency Preparedness OR Lifesaving
    8. Environmental Science OR Sustainability
    9. Personal Management
    10. Swimming OR Hiking OR Cycling
    11. Camping
    12. Family Life

You must choose only one merit badge listed in items g, h, and j. If you have earned more than one of the badges listed in items g, h, and j, choose one and list the remaining badges to make your total of 21.

  1. While a Life Scout, serve actively in your unit for a period of six months in your unit in one or more of the following positions of responsibility. List only those position served after your Life board of review date.
    • Boy Scout troop. Patrol leader, assistant senior patrol leader, senior patrol leader, Venture patrol leader, troop guide, Order of the Arrow troop representative, den chief, scribe, librarian, historian, quartermaster, junior assistant Scoutmaster, chaplain aide, instructor, Webmaster, or Leave No Trace Trainer.
  2. While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or your community. (The project must benefit an organization other than Boy Scouting.) A project proposal must be approved by the organization benefiting from the effort, your unit leader and unit committee, and the council or district before you start. You must use the Eagle Scout Service Project Workbook, BSA publication No. 512-927, in meeting this requirement. (To learn more about the Eagle Scout service project, see the Guide to Advancement, topics through
  3. Take part in a unit leader conference.
  4. Successfully complete an Eagle Scout board of review. In preparation for your board of review, prepare and attach to your Eagle Scout Rank Application a statement of your ambitions and life purpose and a listing of positions held in your religious institution, school, camp, community, or other organizations, during which you demonstrated leadership skills. Include honors and awards received during this service. (This requirement may be met after age 18; see below.)




AGE REQUIREMENT ELIGIBILITY. Merit badges, badges of rank, and Eagle Palms may be earned by a registered Boy Scout, Varsity Scout, or Venturer. He may earn these awards until his 18th birthday. An Eagle Scout board of review may occur, without special approval, within three months after the 18th birthday. Local councils must preapprove those held three to six months afterward. To initiate approval, the candidate, his parent or guardian, the unit leader, or a unit committee member attaches to the application a statement explaining the delay. Consult the Guide to Advancement in the case where a board of review is to be conducted more than six months after a candidate's 18th birthday.

If you have a permanent physical or mental disability, or a disability expected to last more than two years, or beyond age 18, you may become an Eagle Scout by qualifying for as many required merit badges as you can and qualifying for alternative merit badges for the rest. If you seek to become an Eagle Scout under this procedure, you must submit a special application to your local council service center. Your application must be approved by your council advancement committee before you can work on alternative merit badges.

A Scout or Venturer with a disability may work toward rank advancement after he is 18 years of age if he meets the guidelines outlined in the Guide to Advancement.

Online Resources

Go to for access to more information and resources.


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